MSP|Contract Administrator III|Onshore in San Ramon, CA at APEX Systems

Date Posted: 6/12/2019

Job Snapshot

  • Employee Type:
    Contractor
  • Location:
    San Ramon, CA
  • Experience:
    Up to 7 year(s)
  • Date Posted:
    6/12/2019

Job Description

Job #:  978735
Apex Systems, the nation's second largest technical staffing and services firm, is seeking candidates for a Contract Administrator position with an oil and gas conglomerate. The position's main function is to assist Category Managers with their contracting and procurement activities by conducting supplier billing rates analysis and contracts drafting and administration. 
We are ideally looking for candidates with 5-7 years of Contract Analyst, Contract Administrator or Buyer experience, Candidates will need strong experience in the Microsoft Office suite (Word, Excel (pivot tables, V-Lookups and H-Lookups), PowerPoint, etc.), SharePoint, ARIBA, Maximo, and SAP. 
This is a contract position scheduled to last 1 year, and sits in San Ramon, CA.
To apply for this position, or others like it, please email your resume to Nick Bronson, Technical Recruiter at Apex Systems, at nbronson@apexsystems.com.
Thanks for your time and have a great day!
----
Summary: The main function of the Contract Administrator/Analyst is to support the Category Managers in the tactical aspects of their contracting and procurement activities, especially supplier billing rates analysis and contracts drafting and administration.
Responsibilities:
  • Analyze rate change proposals to assess impacts and help guide negotiations.
  • Work with suppliers, Timekeeping, Supply Chain, Finance and Category Managers to validate rate changes and to keep supplier catalogues updated.
  • Work with category managers to keep compensation schedules and exhibits for Maintenance contracts updated.
  • Create basic contract amendments -- name changes, extensions -- under direction from category managers.
  • Facilitate contracts execution and modification - put together contract packages with associated exhibits to prepare for signature and system upload.
  • Support category initiatives monitoring by updating category progress and status reports. Verify completion of Demand Requests to our Shared Services systems support group in Manila.
  • Facilitate supplier qualification, follow-up and liaison work with Shared Services
  • Monitor supplier training, certifications, and insurance compliance.
  • Audit invoices - review suppliers invoices to ensure charges are compliant with suppliers’ contracts.
  • Create contract summaries in SharePoint template for suppliers compensation schedules.
  • Perform equipment utilization reviews to ensure client pays optimal rates.
  • Support training and other events logistics - schedule lunch and learns as requested by Category Manager. Coordinate incidental orders, such as business cards

Required Qualification:
  • Proficiency with computer applications, such as Microsoft Word, Excel (pivot tables, v-lookups, h-lookups), Outlook, PowerPoint; SharePoint, ARIBA, Maximo, SAP.
  • 5-7 years of experience as a Contracts Analyst, Contract Administrator or Buyer experience required.

Education Qualification: Bachelor's degree - Business Administration or equivalent preferred.
Interview Process: 1 round of face to face interviews (candidates local to San Ramon will be considered only)
Onboarding Requirements:
  • Background Check
  • Education Verification
  • Drug Screening
  • GO272 GO272A Acknowledgement of Temporary Assignment
  • Harassment Guide Acknowledgement
  • SmartBadge Photo

EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178-6178.
 
 
 
 
 
 
 
 
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178-6178.