Onboarding Coordinator in Austin, TX at APEX Systems

Date Posted: 11/19/2019

Job Snapshot

  • Employee Type:
  • Location:
    Austin, TX
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Job #:  1027808

Job Type: Contract to Hire 
Locations: south Austin, TX 
Pay Rate: $30/hr 

If below qualifications are met, please send resumes to mramirez@apexsystems.com

Responsibilities include, but are not limited to the following:

• Support Talent Acquisition specialists and University Recruiting team with all recruiting related activities.

• Managing travel arrangements and schedules for onsite interviews, processing candidate expense reports, and initiate and monitor immigration requests

• Initiate and maintain Workday (ATS system) to include process for hires, transfers and contractor conversions.

• Coordinate new employee background screening, orientation, processing employment authorization (I-9) forms and other physical hiring paperwork, and presenting the corporate benefits and overview to hires

• Work diligently across various systems such as Workday, NEI, HireRight, Equifax (I-9)

• Work closely and actively partner with payroll, benefits, legal, security and HRIS team

• Deliver a high level of service to candidates, HR Business Partners, hiring managers and business coordinators by responding to staffing related requests in a timely manner

• Independently, or as part of a team, work on projects in support of department staff such as internal and external audits, expense reconciliation, and maintain processes.

• Support remote locations domestic and international

• Prepare reports, presentations, documents, and correspondence as needed

• Support internal/external University Recruiting events as needed 

• Participate in Community Engagement events and projects as needed

Job Qualifications:

• Bachelor’s degree in business, human resources or related field desired

• 2+ years staffing coordination, office administration, project coordination or directly-related experience 

• A high level of interest in driving success of all talent acquisition activities 

• Confidence and maturity in partnering with all levels of leaders, managers, and internal and external candidates 

• Strong organizational and time management skills, including demonstrated ability to be a self-starter, manage multiple tasks simultaneously and react to shifting priorities to meet business needs

• Ability to effectively work under pressure as an individual or as part of a team

• Excellent presentation, communication, project management and organizational skills required

• Ability to discreetly handle highly sensitive and confidential matters 

• Demonstrated ability to consistently follow documented procedures.

• Ability to quickly learn new technology; strong proficiency in internet use and the Microsoft Office suite especially PowerPoint and Excel

• Knowledge of ATS systems (specifically Workday) is a plus
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178.