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Project Coordinator Sr. in Durham, NC at APEX Systems

Date Posted: 2/13/2018

Job Snapshot

Job Description

Job #:  821064

Title: Project Manager Associate: 

If interested, please email your most up-to-date resume to Maggie Walsh at mpwalsh@apexsystems.com!

Coordinates all IT projects and ensures company resources are utilized appropriately. Compiles project status reports, coordinates project schedules, manages project meetings, and identifies and resolves technical problems. Identifies and analyzes systems requirements and defines project scope, requirements, and deliverable. Coordinates project activities and ensures all project phases are documented appropriately. Requires a bachelor's degree and at least 5 years of experience in the field or in a related area. Familiar with standard concepts, practices, and procedures within a particular field. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. A degree of creativity and latitude is required. Typically reports to a supervisor or manager.Key responsibility is to effectively assist and support Project Managers in managing their project. 
Activities: 
• Schedule meetings 
• Take minutes in meetings 
• Ensure follow up action items happen 
• Provide PM support in Planview 
• Write and submit status reports if requested by PM 
• Maintain teamsite (roster, folders, presentations, etc) 
• Post documents to teamsite 
• Maintain risk/action log 
• Assist PM in maintaining budget 
• Act as PM back up when they are unavailable 
• Any other task the PM requests, it varies from PM to PM 

Deliverables: 
• Distribute or post minutes in a timely manner 
• Schedule follow up meetings in a timely manner 
• Capture accurate notes 
• Many deliverables are dependent on the tasks assigned by the individual PM 
Stakeholders: 
• Project Manager 

partners with business owners in a consultative relationship to define, plan, and deliver initiatives 
through all aspects of project life cycles to meet agreed acceptance criteria. The role leads projects of low to moderate complexity in 
accordance with industry best practices. This role could employ various methodologies such as Agile/Scrum, Iterative or Waterfall to deliver 
a variety of projects to meet agreed-upon scope, cost, schedule, and quality objectives. 
Job Description General Project Management and Facilitation 
Engages delivery partners within information technology, architecture, analytics and enterprise security areas for software 
development on lower complexity projects. 

Accountable for ensuring that deliverables from business and technology partners are produced and approved according to 
multiple project schedules. This includes requirement documents, functional and technical design documents, test plans, etc. 
Facilitates resolution of project risks and raises awareness of issues and concerns. 
Facilitates the development of business processes to ensure business readiness at project completion. 
Responsible for ensuring timely, accurate, and clear communication is provided to our customers and members. 
Financial Management 
Responsible for developing, refining, and monitoring the project budgets throughout the project life cycles. 
Manages budgets to hours and dollar allocations to the approved amounts in accordance with financial processes. 
Delivery Implementation 
Proactively manages the change request process for project level scope, schedule and budget changes throughout the project 
life cycle. 

Accountable for ensuring compliance with all regulatory requirements and mandates which includes all internal and external 
audit requirements. 
Accountable for monitoring and effectively representing project as well as works with the project team to develop mitigation 
strategies for any risks and dependencies across the portfolio. 
Coordination of project team and vendor training to ensure accuracy on requirements and design on new software. 
Stakeholder Management 
Accountable for stakeholder identification and engagement throughout the project life cycle to ensure business readiness and 
proactive identification of risks and dependencies. 
Represents projects in executive level presentations in various project governance and inter-departmental forums. 
Vendor Management 
Accountable for driving project deliverables and compliance through the vendor contracting process for multiple vendors at a 
time. 
Manages the execution of contracted work to ensure contract compliance as well as timely receipt of deliverable and funds. 
Resource Management 
Assembles, mobilizes, and motivates teams to set direction, approach, identify skill gaps, and resolve conflict in a highly 
matrix-ed environment to lead projects to conclusion. 
Accountable for managing allocated resources from multiple delivery partners while working within approved hours and scope. 

 

 

 

 

 

 

 

 

EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at employeeservices@apexsystemsinc.com or 844-463-6178.