Recruiting Coordinator in Glen Allen, VA at APEX Systems

Date Posted: 8/2/2019

Job Snapshot

Job Description

Job #:  984392
Apex Systems is looking for a Recruiting Coordinator to help with the recruiting efforts for one of our clients here in Richmond. This is a contract to hire opportunity. If you're interested, please apply online or email your resume to
Client Job Description:
Position:  Talent Acquisition/Recruiting Coordinator
Scope:  This position is responsible for providing administrative services and sourcing to the Talent Acquisition Recruiting Team.  The Talent Acquisition Coordinator will interact with Talent Acquisition Specialists and candidates in scheduling interviews, arranging candidate travel, sourcing candidates, managing the recruiting process, overseeing pre-employment background investigations, and generating all appropriate onboarding paperwork needed. 
Interview Scheduling:
  • Coordinating calendars of candidates, clients and recruiters
  • Alerting Security of candidate arrivals
  • Sending interview confirmation emails
  • Coordinating travel arrangements

Candidate Sourcing:
  • Utilizing various tools to include LinkedIn recruiter to source for passive candidates for open positions.

Requisition Folder Maintenance:
  • Creating folders
  •  Organizing and retaining documents, as appropriate

Offer Packages:
  • Creating offer packages (pulling folders, bags, UPS materials)
  • Printing UPS mailing slips
  •  Mailing packages

I-9 Review, Filing and Audit
  • Facilitating I 9 completion
  • Reviewing I 9s for accuracy
  • Tracking I 9 issues that need to be resolved
  • Maintaining I 9 files in the file room

  • Assist with sourcing potential candidates through various recruiting sources assigned by Talent Acquisitions Specialist
  • Calling HR Direct for previous employment checks
  • Checking rehire statuses with HR Direct for former employees
  • Printing the completed background checks and adding to folder after State/County Criminal Checks are completed.
  • Printing drug screen results and putting them in the folders.
  • Communicating orientation details to Sr Coordinator
  • Supporting the new employee on-boarding process by ensuring and facilitating that all appropriate paperwork is completed and turned into HR 7 days prior to new employee start date. 

At least 1-2 years of recruiting experience
Bachelors degree required
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178-6178.