Administrative Assistant - II in Foster City, CA at APEX Systems

Date Posted: 1/16/2020

Job Snapshot

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  • Experience:
    Not Specified
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Job Description

Job #:  1039841

Administrative Assistant
Foster City, CA
  • Provides administrative and clerical support to an individual manager, department or group of managers.
  • In addition to the Administrative Assistant responsibilities provides administrative and clerical support to the departments interview process, which includes creating, and distributing agendas, collecting assessment forms and scheduling and making travel arrangements.
  • Organizes and schedules extra-department meetings.
  • Ensures computer equipment, and all new hire materials are arranged for the persons first day.
  • Tracks and verifies data using a variety of software to conduct data entry and sorting of information.
  • May track department budget as directed by immediate manager.
  • Conducts internet searches as directed. Creates or may assist in the creation of presentation materials and drafts technical documents as needed.
  • Manipulates Excel spreadsheets into different sorts and formats and works with Word, Power Point documents as directed by immediate manager.
  • Gathers, collects, records, tracks and verifies relatively complex data and information from multiple sources.
  • Liaises with external agencies or organizations to coordinate activities which are important to the function of the department.
  • May spend significant amount of time coordinating functional administrative activities which support clinical trials, medical information, sales etc.

EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178.