Administrative / Executive Assistant - III in Irving, TX at APEX Systems

Date Posted: 11/6/2018

Job Snapshot

  • Employee Type:
    Contractor
  • Location:
    Irving, TX
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    11/6/2018

Job Description

Job #:  911521

Job Title: Administrative / Executive Assistant - III

Site: 600 Hidden Ridge Irving Texas USA 75038

 

Description: 

  • Assist employers by performing secretarial and administrative tasks;
  • Coordinate meetings and prepare minutes -
  • Develop presentations, manage expense reports, time recording (vacations, sick days), coordinate travel arrangements, coordinate monthly status reporting, assist in developing annual budget and monitor monthly charges
  • Maintain department organizational charts, answer phone overflow and make callbacks
  • Proof and format documents / correspondence, enter contact information into contact management system, maintain file system for contracts and other important documents
  • Handle facilities and office supply needs, handle and organize incoming mail, review vendor mailings of products and report findings
  • Complete special projects as assigned
  • Work with confidential materials with minimal supervision
  • Perform other generic office activities
  • High school diploma or general education degree (GED)
  • Proficiency in Microsoft Word, Excel, PowerPoint and Outlook, verbal and written skills, coordination and time management skills, friendly disposition, good telephone etiquette, ability to multi-task.
  • 0 - 5 years of experience.


MUST HAVE SKILLS:

  • Advanced Microsoft Office skills, with an ability to become familiar with Verizon programs and software
  • * Proficiency in collaboration and the ability to work with all levels of management
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Exceptional interpersonal skills
  • Friendly and professional demeanor


EDUCATION/CERTIFICATIONS:

  • Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management


REQUIRED SHIFT:

  • Monday - Friday 8-5

 

 

 

**If interested please contact serodriguez@apexsystems.com** 

 

 

 

 

 

 

 

 

EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178