Administrative / Executive Assistant - IV in Bernards, NJ at APEX Systems

Date Posted: 11/7/2018

Job Snapshot

  • Employee Type:
    Contractor
  • Location:
    Bernards, NJ
  • Job Type:
  • Experience:
    Up to 7 year(s)
  • Date Posted:
    11/7/2018

Job Description

Job #:  911739

 

Job Title: Administrative / Executive Assistant - IV

Site: One Verizon Way Basking Ridge New Jersey USA 07920

Description: 

 

  • Assist employers by performing secretarial and administrative tasks; Coordinate meetings and prepare minutes
  • Develop presentations, manage expense reports, time recording (vacations, sick days), coordinate travel arrangements, coordinate monthly status reporting, assist in developing annual budget and monitor monthly charges
  • Maintain department organizational charts, answer phone overflow and make callbacks
  • Proof and format documents / correspondence, enter contact information into contact management system, maintain file system for contracts and other important documents
  • Handle facilities and office supply needs, handle and organize incoming mail, review vendor mailings of products and report findings
  • Coordinate department gatherings (holiday parties, luncheons, major meetings)
  • Complete special projects as assigned
  • Work with confidential materials with minimal supervision
  • Perform other generic office activities High school diploma or general education degree (GED).
  • 5-7 years experience in an administrative role.
  • Proficiency in Gsuite including Gmail, Google Docs, Google Sheets, Google Drive, Google Calendar, verbal and written skills, coordination and time management skills, friendly disposition, good telephone etiquette, ability to multi-task.
  • Must demonstrate strong organizational development skills, knowledge of Gsuite including Gmail, Google Docs, Google Sheets, Google Drive, Google Calendar. As well as Microsoft Excel, Visio, PowerPoint, demonstrates excellent communications, writing, organization, and problem solving skills, demonstrate ability to interface effectively and decisively with other units, departments and outside agencies
  • Requires the ability to work well with all levels of internal management and staff

 

**If interested please contact serodriguez@apexsystems.com**

 

 

 

 

 

 

 

 

EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178