Administrative Support in Allen Park, MI at APEX Systems

Date Posted: 6/14/2018

Job Snapshot

  • Employee Type:
    Contractor
  • Job Type:
    Other
  • Experience:
    Not Specified
  • Date Posted:
    6/14/2018

Job Description

Job #:  857606

Manage daily schedule and appointment calendar for Director, Global Manufacturing IT, and other IT Managers, including meeting notices and agendas, and preparing material for day(s) ahead. Resolve scheduling conflicts in a timely manner and issue new meeting notices, often involving global personnel and locations and use of Net Meeting/WebEx technologies +Responsible for general office management and organization. Maintain office filing system and record retention, manage incoming and outgoing mail and manage e-mail correspondence, including monitoring for priority e-mails, responding to scheduling changes and urgent requests or other tasks while Director is in meetings or away from office +Receive and screen telephone calls and voice mail and respond to requests for information. Create and modify Word and Excel documents, distribute documents to organization, print, photocopy, scan and fax documents as required. Complete Pre-Trip travel requests, schedule travel and process Travel and Expense Reports. Maintain organization chart, distribution lists, vacation schedule, travel schedule, emergency contact list, phone list and other information as needed. Maintain overall efficiency and throughput, including resolving IT issues or upgrades, coordinating and assisting with department meeting logistics, etc. Other adhoc administrative tasks/assignments as per business needs Skills Required: -Pays attention to detail and can work through a difficult situation in a calm way. - Strong oral, written and interpersonal communications skills. - Strong organizational skills and the ability to work independently with minimal supervision. - Ability to plan, prioritize and support multiple assignments and projects simultaneously. - Proactive in resolving issues/concerns. . - Proficient in use of Company software (Outlook, PowerPoint, Word and Excel and other programs as required) . - Excellent relationship skills, a team player. - Experience handling contracts: document comparisons, organizing, obtaining Skills Preferred: N/A Experience Required: -Pays attention to detail and can work through a difficult situation in a calm way. - Strong oral, written and interpersonal communications skills. - Strong organizational skills and the ability to work independently with minimal supervision. - Ability to plan, prioritize and support multiple assignments and projects simultaneously. - Proactive in resolving issues/concerns. . - Proficient in use of Company software (Outlook, PowerPoint, Word and Excel and other programs as required) . - Excellent relationship skills, a team player. - Experience handling contracts: document comparisons, organizing, obtaining