Assoc Facilities Representative in Irvine, CA at APEX Systems

Date Posted: 7/10/2019

Job Snapshot

Job Description

Job #:  987393
Global medical device company in Irvine is seeking Associate Facilities Representatives to join their team!
  • Responsible for administrative duties as it relates to facilities Key Responsibilities:
  • Coordinate the day to day administrative and facilities services in compliance to departmental and procedures
  • Maintain, generate and distribute work orders to multiple technicians while utilizing CMMS
  • Audit equipment and assets to ensure items are accurately entered (inducted) into CMMS/CAFM (computer aided facilities management)
  • Facilitate campus access and coordination for applicable vendors
  • Process and track payments of invoices
  • Respond to internal customer calls and requests and process to work orders
  • Order equipment, materials, and inventory utilizing purchase card or approved suppliers
  • Track LMS to ensure vendors and technicians are compliant with appropriate required trainings
  • Coordinate event and meeting set-ups
  • Coordinate 911/ emergency response communication for facilities department
  • Track and maintain applicable quality systems (e.g, pest control reporting)
  • Assign appropriate access level in campus security system and produce badges; generate access and history reports as needed 

  • Good computer skills including usage of MS Office Suite
  • Good written and verbal communication and interpersonal relationship skills
  • Good mathematical skills
  • Ability to work in a fast paced environment
  • Moderate knowledge and understanding of Edwards policies, procedures, and requirements
  • Moderate knowledge of building, security, and facilities systems
  • Basic problem-solving skills
  • Strict attention to detail
  • Ability to interact professionally with all organizational levels
  • Must be able to work in a team environment under close supervision

Education and Experience:
  • H.S. Diploma or equivalent Required Associate's Degree or equivalent Preferred

EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178-6178.