Business Admin in Dallas, TX at APEX Systems

Date Posted: 12/4/2019

Job Snapshot

Job Description

Job #:  1029845
Our client is looking to add a Procure-to-Pay Business Admin position, reporting to our North American Finance Operations team and will be based in Dallas, TX. The Business Admin will support the team by gathering purchasing requirements, supporting the business on purchasing process follow ups, transactional activities planning, ensuring spend is driven through preferred suppliers and channels, and executing the end-to-end procure to pay processes to drive on-time payments and reduction in after-the-fact PO’s, in compliance with Finance policies . This is an amazing opportunity to join our business operations team and make an immediate impact. If you welcome a high-growth, fast-paced technological environment, this may be the opportunity for you!
  • Ensure that all Purchase Requests (PR) are raised before the service starts or the goods are Procurement received
  • Ensure that the PR has the correct coding and is corrected as needed
  • Ensure that Purchase Orders (PO) have sufficient funds and escalate to business if needed
  • Support users on proactive PR creation and forward looking purchase planning while providing purchasing strategy options
  • Follow up on Req to Order to Pay Process
  • Keep business partners informed on latest progress/status of activities within expected timelines
  • Train and support users on PR creation and supplier onboarding
  • As needed, contact vendors and follow up with vendors to have them properly on-boarded in the company tool
  • Support team on supplier optimization
  • Advocate P2P best practices
  • Ensure that sourcing team is engaged for significant contracts as per the sourcing policy.
  • As needed, store third parties contracts when required in country/region
  • Contribute to continuous improvement, providing ideas and suggestions on enhancement opportunities related to transactional processes.

  • Strong analytical skills
  • Strong attention to detail
  • Problem Solving and Decision Making: Uses effective approaches for choosing a course of action or developing appropriate solutions. Takes actions that take into account facts, constraints and risks.
  • Communication: Excellent written and verbal communication skills.
  • Planning and Organizing: Ability to effectively manage, track, and prioritize daily activities.
  • Customer Obsession: Makes customers and their needs a primary focus of ones’ actions. Develops and sustains productive customer relationships.
  • Ability to work in fast-paced, dynamic environment Page 2 of 6 Uber Procurement
  • Procure to Pay knowledge with emphasis in Procurement and 2+ years experience in Procure to Pay transactional process
  • Office Applications (Excel, Powerpoint, Word)
  • Associate degree and higher

Preferred Requirements:
  • Google Suite (Calendar, Google+, Docs, Sheets, Slides, Forms, Drive and Sites for Collaboration)
  • EProcurement Tools: Coupa, Oracle 

EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178.