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Clinical Payments Rep in Irvine, CA at APEX Systems

Date Posted: 6/13/2019

Job Snapshot

Job Description

Job #:  979609

Global medical device company in Irvine is seeking a Clinical Payments Rep to join their team!
  • Analyze moderately complex invoices.
  • Compare against contractual terms, identify discrepancies and liaise with senior team members, key stakeholders (e.g.dept managers, project leads) or vendors for further inquiry as needed.
  • Obtain necessary email approvals from appropriate dept that services and expenses were incurred and from the finance partner. 
  • Confer with key stakeholders (e.g. accounts payable, finance) to code payables.
  • Process payments utilizing designated payment processing systems (e.g. COUPAand TAP).
  • Update payment logs and notify management of low balances as needed.
  • Maintain Invoice Progression Log. Compile and archive payment related correspondence and documentation, in designated electronic repository(ies) (e.g. SharePoint or Shared Drive) on a timely basis.
  • Identify potential payment discrepancies.
  • Assess moderately complex payment inquiries and/or issues.
  • Liaise with internal (e.g. accounts payable, vendor contracts, finace, dept managers/project leads) and external (e.g. vendors) partners to resolve and communicate resolution to all parties. 
  • Partner with senior team members to resolve complex inquiries and/or issues.
  • Reconcile payments as applicable. Identify opportunities for contract amendments and communicate to appropriate internal partner (e.g. vendor contracts).
  • Respond to miscellaneous requests by vendors as needed.
  • Provide guidance and general support to internal partners (e.g. dept managers/directors, project teams, finance) as needed regarding payment processes.
  • Contribute to and support senior team members and manager in the harmonization of payment processes (e.g. payment process development).

  • AS in scientific or technical field
  • 2 + years working with payments processing (e.g., COUPA, JDE) 
  • Proficient with Microsoft Office Suite
  • Good written and verbal communication skills and interpersonal relationship skills

  • Knowledge of clinical terminology and healthcare compliance and regulations (e.g. Sunshine Act) 
  • Understanding of regulatory requirements (e.g. CFR, GCP) 

EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178-6178.