Contract Specialist in New York, NY at APEX Systems

Date Posted: 10/30/2018

Job Snapshot

Job Description

Job #:  909297

Apex Systems combines with parent company On Assignment to make it the 2nd largest IT staffing agency in the country.


Apex has an opportunity for a Contracts Specialist for a client in Manhattan NYC. If interested in discussing the position further, please send an MS Word version of your resume to Holly Germaine at,


Here are the details:


Position: Contracts Specialist 

Location: Manhattan NYC

Rate: Negotiable 

Duration: 6 Month Contract To Hire 


Day-to-Day Responsibilities:  

Partnering closely with the Finance, Strategic Sourcing and Procurement departments, he/she ensures that all contracts and purchases are executed.

  • Negotiates MSA’s, MLA’s & statements of works
    • Under leadership’s  direction , negotiate business and legal terms
    • Review statements of work, quotes, schedules, ordering documents, etc…
    • Negotiate and recommend terms for governing (i.e.…master, framework) agreements
  • Review, address, and correct as required, all bids/or contracts. Work with the Legal department to draft and modify licensing and service contract terms  in accordance with policies, customer specification & legal requirements
  • Administers the contract management process under the direction of their supervisor.
    • Reviews incoming contract /SOW review requests for completeness and accuracy
      • Oversees the maintenance and integrity of all contract and statement /quotes files
      • Oversee the filing of all final contracts and completes the meta (key word) data for each agreement filed
      • Works with finance to verify funding for proposed requests
      • Works with compliance unit of legal to ensure all BAAs are filed in files and also in compliance files
        • This includes BAA’s embedded in master agreements as well as the stand alone riders
        • Negotiates and recommends terms for non-standard BAAs
      • Oversees the  execution of signatures by vendor and internally for approved agreements
        • Corresponds with vendors to get signatures on approved agreements/SOWs
        • Keeps the Intake requisition status current
        • Informs requester of major status changes as needed
        • For masters or amendments that require CIO approval prepares the summary sign off package and verifies the completeness and quality of the sign off package.
        • Files and distributes the countersigned agreements
          • Keys in the data to the Contract file for each agreement. This involves pulling information from the agreement such as the start and end date and other characteristics
        • Interact with requester throughout the approval  process
        • Negotiate and manage amendments /changes to contractual terms with vendors as required


Education and minimum qualifications:

  • Minimum of college degree and a minimum of 4 years relevant work experience or equivalent combination.
  • Ability to identify, research, and resolve problems as well as follow through on assignments with minimum direction.
  • Ability to work in a fast-paced environment with demonstrated ability to successfully multi-task projects.
  • Excellent written and verbal communication skills.

Preferred Qualifications:

  • To perform the job successfully, an individual should demonstrate the following competencies:
  • Knowledgeable of M&A integrating each entities SW / HW / SAAS agreements. In addition is capable of decommissioning agreements
  • Experience reviewing and negotiating contracts involving Intellectual Property and understanding the sourcing process
  • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations
  • Interpersonal – Ability to objectively stay focused on resolving conflicts, Maintains confidentiality; Open minded to others' ideas.
  • Oral Communication – Can remain positive and speak clearly and persuasively in potentially sensitive situations; listens and gets clarification; Demonstrates group presentation skills; Participates in meetings.
  • Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members.
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Presents and use of quantifiable data effectively; Able to read and interpret written information.
  • Change Management - Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change;
  • Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness
  • Dependability – Ability to understand the underlying direction and executes accordingly.; Takes ownership  for actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
  • Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position;
  • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
  • Integrity – Demonstrates high ethics and morals consistent with being a key gate keeper for sourcing decisions.



For this opportunity, you will also be eligible for benefits through Apex for the contract period, a W2 hourly rate, weekly pay, and direct deposit!

Apex Systems Inc. is an equal opportunity employer and encourages female and minority applicants to apply.









EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178