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Executive Assistant in Washington, DC at APEX Systems

Date Posted: 11/13/2018

Job Snapshot

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Job Description

Job #:  868821

Executive Assistant

Location: The Pentagon

Candidates must be US citizens able to obtain and/or maintain a Department of Defense Top Secret - SCI security clearance as a condition of employment

Apex is seeking Executive Assistants to support the Office of the Secretary of Defense in providing a full range of administrative services. A successful candidate will be able to work in a high pace environment, deliver quality products and address multiple requirements. The candidate can apply their administrative skills to help solve complex issues and ensure the office workflow continues even during high demand activities. The candidate will direct activities in the office and manage schedule and training for the team.

Duties include:
• Provide Office Management services to leadership
• Direct activities of staff
• Provide training of current and emerging tools and methods
• Provide oversight of staff schedule
• Plan for continued operations
• Provide travel support using the DoD DTS system.
• Coordinate travel requirements to include local, CONUS and international destinations
• Support the changes to travel and assist in any required pre-travel clearance and approvals in a timely manner
• Deliver unclassified and classified taskers, messages, incoming mail, and pick-up any outgoing correspondence and transport it to the appropriate distribution points
• Sort and deliver incoming and outgoing unclassified and classified mail to include special messages (cables)
• Support any office security requirements including document management
• Manage resources to include equipment required in the office
• Assist in developing special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements
• Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures such as seating arrangements and security verification

• At least 4 years of direct administrative support experience and a Headquarters or Executive level DoD office, two years of which supporting high level military or civilian officials
• At least two years of experience with the office of the Secretary of Defense, or equivalent office
• At least two years of Office management experience
• Strong oral and written communication skills
• Ability to use DoD travel, correspondence, workflow and other administrative tools

• College degree highly desired
• An active DoD badge









EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178