Procurement Analyst in San Antonio, TX at APEX Systems

Date Posted: 7/11/2019

Job Snapshot

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Job Description

Job #:  968802

Procurement Analyst 
If interested, please send resume to 
  • (Requests for Quotation, Requests for Proposal, and Requests for Qualifications, Invitation for Bids), including contract documents, specifications, and associated exhibits.
  • Works proactively with Internal Customers in the acquisition planning phase of the procurement to establish needs and requirements. Assist internal customers with contract management and vendor performance, which includes documenting, coordinating, and resolution.Responsible for collaborating with Internal Customers to identify scopes of work, specifications, commercial & regulatory considerations.
  • Responsible for collaborating with Internal Customers to create RF(x) ' Request for Proposal, Request for Quotation, Invitation for Bid, and Request for Qualifications to meet Business Unit needs. Reviews Purchase Requisition for applicable forms and documents (i.e. NERC, SOC, DOT, EIT, Subcontracting, Public Works, etc.).
  • Reviews Purchase Requisitions in order to verify accuracy, terminology and specifications. Initially reviews Exempt Forms to determine if the explanation justifies deviation from the competitive bidding process. Actively working with Internal Customers and Suppliers in an effort to drive cost savings and cost avoidance.
  • Responsible for leading meetings and site visits with Suppliers and Business Unit. Works with Internal Customers and Suppliers to encourage local, diverse and small business participation in Sourcing Events. Responsible for reviewing contract drafts by stakeholders (i.e. Legal - based on associated risk, Internal Client, Risk Management & Insurance Services, Audit Services, Environmental Services, Safety, etc.) to mitigate risk.
  • Reviews, modifies and negotiates Supplier terms and conditions to mitigate risk. Actively participates in the decision to award contracts.
  • Prepares purchase orders and sends copies to suppliers and to departments originating requests. Actively aware of safety in day to day activities. Responds to customer and supplier inquiries about order status, changes or cancellations.
  • Determines if inventory quantities are sufficient for needs, ordering more materials when necessary. Contacts suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries and other problems.
  • Prepares, maintains and reviews purchasing files, reports and price lists. Compares prices, specifications and delivery dates in order to determine the best bid among potential suppliers. Tracks the status of requisitions, contracts and orders.
  • Assists with training of Procurement Analyst as needed. Assists Procurement Manager with reviewing Procurement Analyst documents as needed.Assignments include complex procurements associated with projects within the organization. Performs other duties as assigned.'

EEO Employer
Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178-6178.