Senior Administrative Assistant in Bellevue, WA at APEX Systems

Date Posted: 2/14/2020

Job Snapshot

  • Employee Type:
  • Location:
    Bellevue, WA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Job #:  1049126

We are looking for a senior administrative assistant to join our team! This resource will focus on front office duties including but not limited to; managing, organizing and printing calendars, copying tasks, printing labels, and other various office responsibilities.
The administrative assistant will be supporting a team of 16+ resources.
Primary Responsibilities:
  • Coordinate all aspects of meetings from scheduling, organizing and documentation
  • Provide coverage for team members as appropriate for your level of responsibility
  • Order supplies and other required items
  • Schedule travel as needed for team members
  • Lead the planning of purchasing and installation of equipment and supplies for the department
  • Assist in the writing, updating, managing and document control for the team
  • Budget tracking and reconciling of expenses
  • Supports the budgeting process
  • Managing calendars, correspondence, meeting and agenda preparation and other logistical matters
  • Schedules meetings (group and individual), travel and outside commitments

  • At least five years of executive administrative experience
  • Ability to follow a defined process to execute core tasks
  • Ability to work independently and as part of a team
  • Ability to communicate verbally in person, on the phone and in writing in a clear, concise and professional manner
  • Great organizational skills with exceptional follow through and attention to detail
  • Independently react with appropriate urgency to situations that require a quick turnaround
  • Has experience with Microsoft Office Suite; is expert level with Outlook and Excel
  • Should have access to some form of reliable transportation and be timely and reliable
  • Has excellent calendaring experience
  • Has experience with the following:
    • Printing/ document preparation
    • Mail sorting
    • Fedex/ Gift Wrapping
    • Supplies management/ inventory ordering
    • Catering/ reservation making
    • Meeting preparation
    • Ability to lift an appropriate amount of weight

Preferred Skills Include:
  • Invoice processing
  • Budget cycle reporting
  • Document control
  • Lite transcription
  • Calendar management
  • Travel
  • Expenses

EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178.