Supplier Management Analyst in Milwaukee, WI at APEX Systems

Date Posted: 5/11/2018

Job Snapshot

  • Employee Type:
    Contractor
  • Location:
    Milwaukee, WI
  • Job Type:
    Other
  • Experience:
    Not Specified
  • Date Posted:
    5/11/2018

Job Description

Job #:  847949

Position: Supplier Management Analyst

Site: Milwaukee

Long-term contract

If you're interested, send your updated resume to shaskins@apexsystems.com

Role: Information Technology largely depends on external strategic partners to help us deliver value to our users and customers. The accuracy and timeliness of the processing of the Supplier invoices for services and goods delivered is key for managing our financials in the organization.

The Supplier Management Analyst has a key role in the execution and optimization of these processes. The primary purpose of the Supplier Management Analyst role is to support and execute the financial and contract management processes from the Supplier Management Playbook.

The role needs to ensure the invoicing processes are executed and optimized, resulting of a timely and accurate validation and processing of supplier invoices from receipt to payment, financial forecasting and identification and resolution of issues.

The role also supports and facilitates the timely and accurate processing of contract changes and additions with Suppliers (e.g. Statement of Work, Change Order) and ensures financial conditions in such agreements are clear and in accordance with company guidelines and policies.

Key Accountabilities: Responsible for the executing of the core Financial Management Processes from the Supplier Management Playbook.

This includes:

* Invoice Verification and Payment Management: To facilitate processes for verification and payment of supplier invoices, including auditing, monitoring and reporting on compliance, identification and resolution of issues.

* Supplier Spend Management: To facilitate the analysis of Supplier spend while identifying and considering negotiation opportunities and provide correct accruals to our finance organization.

* Financial Performance Monitoring: To monitor financial contractual results Facilitates and support the following Contract Management Processes from the Supplier Management Playbook:

* Contract Change Administration: To support and negotiate contract changes, extensions or underpinning terms and tightly govern amendments to prevent value leakage of the contract

* Contract Reviews: To perform contract reviews and ensure contract invoicing from Supplier in managed and reviewed against the contractual terms Primarily involves Supplier Management and Oversight, support for the implementation of change, supports Financial Management. This role is key in assuring the suppliers support the organization effectively and Supplier spend in managed effectively.

Qualifications * Skills, Knowledge, Education and Experience:

o Background in Finance, Accounting or Business & Administration.

o A Few years of working experience in an international corporate environment in the area of Financial Administration or other Administrative function.

o Proficient in working with Office365 applications such as Outlook, Excel and SharePoint

o Preferably experience in working with SAP (navigation, Accounts Payable)

o Candidate must be fluent in English

o Is Accurate, has attention to detail and organizes own work well w/o losing oversight when working of several tasks simultaneously

o Is motivated and self-disciplined. Must be able to complete work assignments with little management oversight or daily guidance.  

o Communicates Effectively: The role requires frequent communication with a large group of stakeholders that might be located in different regions (e.g. Financial Controller, Vendors, Tax Department, Project Managers, Service Delivery Managers). Shares concerns and ideas, especially when requested. Communicates clearly one-on-one; makes own expertise accessible to others without the same knowledge. Involves the right people to obtain needed information to perform role. Listens carefully and attentively; ensures guidance and feedback related to role is understood

o Collaborates & Teams effectively: Builds effective relationships with suppliers to understand and commit to RA organizational goals; fostering goodwill and collaboration among teams; uses teams to address relevant issues; leads by example. Completes own tasks/responsibilities, but also proactively contributes to others efforts. Establishes and maintains effective work relationships inside and outside own team/group to ensure successful execution of work assignments. Addresses conflicts and other barriers to collaboration directly and constructively, or seeks and follows guidance from supervisor to do so.

o Result driven: Ability to work on several different tasks and adhere to timelines Understands how own work is part of broader work processes or processes Adheres to defined standards, methods and procedures

If you're interested, send your updated resume to shaskins@apexsystems.com