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Talent Coordinator in Milwaukee, WI at APEX Systems

Date Posted: 6/16/2019

Job Snapshot

  • Employee Type:
  • Location:
    Milwaukee, WI
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Job #:  960971
Seeking upcoming needs this spring for Talent Coordinators at one of our corporate clients in Milwaukee, WI for a 6+ month contract.
Looking for a strong candidate that is processed focus with back end recruiting experience. This position would be great for newer HR professionals. Bachelor's degree and/or 3-4 years of experience in talent acquisition preferred.
If you are interested, please send your resume to Sydney at Thank you! 
Responsible for support, coordination and execution of all regular-hire hiring process activities, including but not limited to: offer process, background check process (where applicable), interview coordination, hiring transaction, process compliance, and projects relating to the hiring process.
Essential Functions:
Functional Expertise
Regular-hire Offer Process

• Reviews offer forms for accuracy and compliance, following proper documentation and process guidance to ensure offer form is accurate and complete prior to offer letter/contract generation and verbal offer. Validates position information with req and offer form, source of hire, referral and agency info complete, and follows to complete when missing.

• Creates offer letter/contract within 24 hours of offer form review completion

• Background Check initiation, facilitation, and adjudication (where applicable). Additionally, follows legal guidelines for adjudication and escalation including but not limited to; escalation to manager on results outside of guidelines, escalation to legal in the event of a potential offer rescind, and proper documentation and communication with stakeholders.

• Process hiring transactions within required timeframes, ensuring all stakeholders are informed in the event of a delay.

• Providing offer letter contract to candidates, including proper stakeholders to ensure letter is delivered, signed and returned (where applicable), and retained according to retention protocol.

• Perform interview coordination and facilitation for video or onsite interviews, ensuring all stakeholders are informed and in acceptance of schedule.

• Greeting and facilitating on-site interview, when local to coordinator

• Ensuring local regulations and internal compliance is audited at the hiring stage through thorough requisition and documentation review.

• Participate and potentially lead projects of small-scale in support of efficiency and process improvement in the hiring process.

• Responsible for talent acquisition process adherence through auditing of and communication with hiring process stakeholders.

• Advises and councils Talent Acquisition, and other HR peers and leaders on process and protocol in order to educate and facilitate a compliant, efficient, and positive hiring experience.

• Advises and councils peers on issues requiring escalation to manager

• Participates and/or lead in Projects relating to Talent Acquisition and Hiring Process Improvements

• Interacts with HR Generalists and Business Partners, HR Service Center, HR Administrators, Hiring Managers, Program Managers, Recruiters, and Candidates to ensure the necessary steps are followed in the hiring process.

• May lead some portions of the orientation process which include presentations, informal Q/A sessions and coordination of the process to ensure the new hire process is effective.

• Performs audits to ensure the compliance, efficiency, and integrity of the hiring process is in alignment with business-needs and legal regulations.
Education and Experience Requirements:

• Minimum of four years of related experience
Desired Qualifications:

• 4 year degree in Human Resources, Business Administration, or Psychology

• 2 year experience with applicant tracking technology

• 2 year experience working with candidates and/or recruiters in recruitment support and advisory role

• Strong communication and organization skills.
EEO Employer
Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178-6178.